By Laws

 

Description: Description: C:\Users\Maria Von T\Desktop\PDF\index_files\image001.jpgWritten by Michael Servos

 

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AMERICAN HELLENIC COMMUNITY OF FLORIDA BY LAWS

 

 

NAME

 

The name of this Organization shall be "American Hellenic Community of Florida Incorporated" A non profit Corporation (to be referred to as "Greek Community"). The Internet domain name  www.hellenes.co was donated to the Community by Michael Servos.

 

OBJECTS

 

a)  To preserve and promote the Greek language, and to uphold it through proper instruction thereof;

 

b)  To foster and encourage cultural activities directly related to the advancement of the Greek language, the Greek history, the Greek heritage, or any of them in combination

 

c)  To receive and maintain funds and to apply all or part thereof and the income there from charitable purposes of an educational nature, including but not limited to:

 

(i)    providing scholarships, fellowships, bursaries, prizes and financial assistance to students;

 

(ii)  providing direct financial assistance to educational institutions in USA that are also registered charities under the Income Tax Act; and

 

(iii)   establishment of schools and educational programs for the teaching of the Greek language and important aspects of Greek culture for the benefit of the general public;

 

d)   To establish, maintain and operate one or more community centers in the State of Florida, providing workshops, programs, athletics, drama, art, music, handicrafts, hobbies and recreation for the benefit of the public;

 

e)  To supply and render services of a charitable nature to poor and needy persons; and


 

(i) To give donations to charitable organizations which are also registered charities under the Income Tax Act (USA), provided that none of the objects of the Corporation may be exercised contrary to the statutes or common law governing Charities

 

f)   To establish, maintain and operate a Senior Hellenic Citizens Center in the State of Florida, providing home for Senior Citizens.

 

g)   To work in consultation and co-operation with any government authority (whether Federal, State or Local) or other authority for the purpose of providing welfare facilities or

 

assistance for persons of Greek origin and for that purpose to provide suitable office accommodation and other facilities to enable social workers and/or officers appointed by the Community to work in circumstances appropriate to the task.

 

h) To establish, maintain and operate a Hellenic Museum of Florida, the primary objective and purpose of the Museum is to research, promote, preserve, teach, produce and display the History of Hellenism of Florida.

 

THE FOUNDERS

 

The Founders of the American Hellenic Community of Florida Inc., are: Michael Servos, Sotirios Agelatos and Alexandra Lazides, who adopted the resolution of Panhellenic Federation of Florida to organize the new Community.

 

YEAR OF ESTABLISHMENT

 

1.  The Historical, American Hellenic Community of Florida was established in the year 2010

 

2.  HEAD OFFICE

 

3.   The Head Office of the Corporation shall be in the Hellenic Center own by American Hellenic Community of Florida at 1749 Harpoon Drive, Holiday, Pasco county Florida, 34690

 

USA.

 

SEAL

 

4. The seal, an impression whereof is stamped in the margin hereof, shall be the corporate seal of the Corporation.

 

HONORARY

 

BOARD OF DIRECTORS

 

The First & Historical Board of Directors has voted Honorary for life:

 

PRESIDENT

 

MICHAEL SERVOS

 

VICE PRESIDENT

 

ALEXANDRA LAZIDES


 

1st VICE PRESIDENT

 

MARIA POULLAS

 

2ND VICE PRESIDENT

AHILLEAS KAKALIS

3RD VICE PRESIDENT

TASSOS BOGDANOS

GENERAL SECRETARY

EKATERINE MARKATOS

ASSISTANT SECRETARY

 

OLGA STRATOS

 

TREASURER

 

GEORGE KASHIS

 

ASSISTANT TREASURER

 

ANGELA GEORGIADIS

 

GOVERNOR

 

SOTIRIS AGELATOS

 

DIRECTORS

 

5. The ordinary and day-to-day administration of the Corporation shall be conducted by a Board of nine (9) Directors, who shall act as the Council of the American Hellenic Community of Florida (and will be referred to herein as The Council, the "Board", or the "Board of Directors") and the said directors shall do all acts and things as are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done at a general or special meeting of the members. The Board of Directors shall be permanent residents or US citizens

 

EXECUTIVE COUNCIL

 

6. There shall be an Executive Committee of The Council made up of the President, the Vice President, the first Vice President, the second Vice President, the third Vice President, the General Secretary, the Assistant Secretary, the Treasurer, the Assistant Treasurer and the Governor.

 

 

DIRECTORS SHALL BE SUBJECT TO CONTROL OF MEMBERS

 

 


 

7.  The directors shall at all times be subject to the control, direction and supervision of the members as resolved in any special or general meeting and shall comply with all resolutions as may be adopted from time to time by the members at a special or general meeting.

 

8.   Every director shall be eighteen (18) years or more of age and shall at the time of election be a member of the Corporation.

 

9.  No member shall be eligible for nomination or election as a director who has not been a member of the Corporation in good standing for one year prior to such nomination or

 

election and such member must be of the Greek Orthodox faith. All disputes regarding membership shall be resolved by a majority vote of the Board of Directors.

 

ELECTION OF DIRECTORS

 

10. Directors shall be elected for a term of four (4) years by the members by personally cast ballot according to the provisions of the Election By-Law of the Corporation. Retiring directors shall be eligible for re-election to the Board of Directors if they otherwise qualify and retiring directors shall continue in office until a successor shall have been duly elected or appointed.

 

CASUAL VACANCIES IN BOARD OF DIRECTORS

 

11. From time to time, in the event of any vacancy however Caused or occurred in the Board of Directors, such a vacancy may, so long as there is a quorum of directors then in office be filled by the directors from among the members of the Corporation in good standing if they shall see fit to do so; otherwise such Vacancy shall be filled at the next meeting of members; and any director appointed or elected to fill such vacancy shall hold office for the unexpired term of the director who ceased to be a director and who caused such vacancy.

 

12. All acts done by any meeting of the directors or by any person acting as a director, shall, not withstanding that it be afterwards discovered that there was some defect in the appointment of any such director or persons acting as aforesaid, or that any of them were disqualified, be as valid as if such person had been duly appointed and was qualified to be a director.

 

DISQUALIFICATION OF DIRECTORS

 

13. The office of a director of the Corporation shall be vacated:

 

(a) If he is found to be mentally incompetent.

 

(b) If he refuses to act as a director.

 

(c)  If he shall have absented himself (such absence not being absence with leave or on affairs of the Corporation) from three (3) successive regular meetings of the directors and the directors shall have resolved that his office shall be vacated.

 

(d) If by notice in writing to the Secretary of the Corporation he resigns his office.

 

(e) If he is removed from office according to Article 16 herein.

 

(f)  If he ceases to be a member of the Corporation.


 

RESIGNATION OF DIRECTORS

 

14. Any director may resign his office as director by filing his written resignation with the Secretary of the Corporation and such resignation shall take effect either upon the acceptance thereof the Board of Directors or at the expiration of five (5) days after the filing thereof as aforesaid, whichever shall be the earlier.

 

REMOVAL OF DIRECTORS

 

15. The members of the Corporation may, by resolution passed by at least two-thirds (2/3) of the votes cast at a general or special meeting of which notice specifying the intention to pass such resolution has been given, remove any director before the expiration of his term of office and may, by majority of the votes cast at such meeting, elect any person in his stead for the remainder of his term.

 

REMUNERATION OF DIRECTORS

 

16. The directors shall serve without remuneration and no director shall directly or indirectly receive any profit from his position as such; provided that a director may be paid for such reasonable expenses incurred by him in the performance of his duties, as are approved by The Council.

 

MEETINGS OF DIRECTORS

 

17. The directors shall meet regularly at least once a month on a day and at such time and place as they may from time to time determine, and special meetings shall be held at any time whenever the President or a majority of The Council shall deem it necessary and the Secretary by the direction of the President, or majority of The Council shall convene a special meeting of the directors. Meetings of The Council may be held at any time without formal notice if all the directors are present or if those who are absent have waived notice of such meeting, or have signified their consent to the meeting being held in their absence. The minutes of the meeting of The Council shall be signed by the President and the Secretary.

 

NOTICE OF DIRECTORS' MEETINGS

 

18. Notice of any meeting of directors shall be delivered or mailed or telephoned or cabled to each director not less than two (2) days (exclusive of the day on which notice is delivered or mailed or telephoned or cabled, but inclusive of the day for which notice is given) before the meeting is to take place. Notice of any meeting or any irregularity in any meeting or in the notice thereof may be waived by any director. At the first meeting of the directors after election, or in the case of a director elected to fill a vacancy on the Board no notice of such meeting shall be necessary to the newly elected director or directors, nor to legally constitute the meeting provided a quorum of directors is present.

 

QUORUM OF DIRECTORS

 

 

19. A majority in number of the directors shall be present in order to form a quorum of any directors' meeting. No business shall be transacted at any meeting unless a requisite quorum shall be present at the commencement of such business.


 

20. Questions arising at any meeting of directors shall be decided by-a majority of the votes. In case of equality of votes, the chairman of the meeting shall not have a second or casting vote.

 

ORDER OF BUSINESS AT DIRECTORS' MEETINGS

 

21. The order of business at any meeting of the Board of Directors shall, subject to any alteration made by a majority vote of the directors present at any meeting, be as follows:

 

(a) Opening prayer by a member of The Council.

 

(b) Reading the notice calling the meeting and the proof of service thereof.

 

(c) Reading the minutes of the last meeting of directors and confirming same

 

(d) Receiving reports

 

(e) Unfinished business

 

(f)  New business

 

INDEMNITY TO DIRECTORS AND OFFICERS

 

22. Every director or officer of the Corporation or other person who has undertaken or who is about to undertake any liability on behalf of the Corporation and their heirs, executors and administrators and estate effects, respectively, shall from time to time and at all times, be indemnified and saved harmless out of the funds of the Corporation from and against:

 

(a)  All costs, charges and expenses whatsoever which such director, officer or other person sustains or incurs in or' about any action, suit or proceeding which is brought, commenced or prosecuted against him for or in respect of any act, deed, matter or thing whatsoever made, done or permitted by him in or about the execution of the duties of his office;

 

(b)  All other costs, charges and expenses which he sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own wilful neglect or default.

 

23. No director or officer for the time being of the Corporation shall be liable for the acts, receipts, neglects or defaults of any other director or of officer or employee or for joining in any receipt or act for conformity or for any loss, damage or expense to any Corporation through the happening to the insufficiency or deficiency of title property acquired by the Corporation or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of receipts, neglects or defaults of any other director or of officer or employee or for joining in any receipt or act for conformity or for any loss, damage or expense to any Corporation through the happening to the insufficiency or deficiency of title property acquired by the Corporation or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the monies of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortuous act of any person, firm or corporation with whom or which any monies, securities or effects shall be lodged or deposited or for which any other loss, damage or misfortune whatever which may happen in the execution of the duties of his respective office or trust or in relation thereto, unless the same shall happen by or through his own wrongful and wilful act or through his own wrongful and wilful neglect or default. The directors for the time being of the Corporation


 

shall not be under any duty or responsibility in respect of any contract, act or transaction whether or not made, done or entered into in the name or on behalf of the Corporation except such as shall have been submitted to and authorized by the Board of Directors. The Board of Directors in their discretion may submit any contract, act or transaction for approval, ratification or confirmation at any general meeting of the members or any special meeting of the members called for the purpose of considering the same and any contract, act or transaction that shall have been approved, ratified or confirmed by a resolution passed by a majority of the votes cast at such a meeting (unless any difference or additional requirement is imposed by the Corporations Act or by the Corporation's Letters Patent or any Supplementary Letters Patent or any other by-law) shall be as valid and as binding upon the Corporation and upon all the the members as though it had been approved, ratified and confirmed by every member of the Corporation.

 

24. In addition to any duty imposed on the directors by, and subject too any by-law, statute or resolution of the members, the directors shall at all times:

 

CHAIRMAN AT MEETINGS OF DIRECTORS

 

25. The President of the Corporation or in his absence the Vice-President shall preside as chairman of every meeting of the directors. If at any meeting neither the President nor the Vice-President is present within fifteen (15) minutes after the time appointed for holding the meeting or if each of them shall indicate that he is not willing to act as chairman the directors may choose any one of the directors by majority vote to be chairman.

 

EXECUTION OF CONTRACTS

 

26. Contracts, documents or instruments in writing requiring the signature of the Corporation may be signed by the President, or Vice-Presidents, together with the Secretary or the Treasurer, and shall be binding upon the Corporation without any further authorization or formality. The directors are authorized from time to time by resolution to appoint any officer or officers or any person or persons on behalf of the Corporation to sign specific contracts, documents or instruments in writing. The corporate seal of the Corporation may, when required, be affixed to contracts, documents or instruments in writing as aforesaid or by any officer or persons appointed as aforesaid by resolution of the directors.

 

FISCAL YEAR

 

27. The financial year of the Corporation shall terminate on the 31st day of December in each year or on such other date as The Council may from time to time by resolution determine.

 

AMENDMENT

 

28. No repeal, amendment or re-enactment of any of these by-laws shall be effective unless confirmed at a meeting of the members duly called for that purpose and pursuant to a resolution of not less than two-thirds (2/3) of the members present and entitled to vote at such meeting.

 

PRESIDENT

 

 

29. The President shall, when present, preside at all meetings of the directors. He shall be the chief executive officer of the Corporation, he shall sign such contracts, documents or


 

instruments in writing as require his signature and shall have such other powers and duties as may from time to time be assigned to him by The Council or as are incidental to his office.

 

VICE-PRESIDENTS

 

30. The Vice-President, or, if more than one, the Vice-Presidents, in order of seniority, shall be vested with all the powers and shall perform all the duties of the President in the absence or inability or refusal to act of the President. The Vice-President, or if more than one, the Vice-Presidents, shall sign such contracts, documents or instruments in writing as require his or their signatures and shall have such other powers and duties as may from time to time be assigned to him or them by The Council.

 

SECRETARY

 

31. The Secretary shall, when present, act as Secretary of all meetings of directors and members, shall have charge of the minute books of the Corporation and the documents and registers referred to the Corporations Act. He shall sign such contracts, documents or instruments in writing as require his signature and contracts, documents or instruments in writing as require his signature and shall have such other powers and duties as may from time to time be assigned to him by The Council or as are incidental to his office. He shall issue or cause to be issued notice of all meetings of the Board or Directors or the membership of the Corporation when directed to do so.

 

TREASURER

 

32. The Treasurer shall, subject to the provisions of any resolution of the Board of Directors, have the care and custody of all the funds and securities of the have the care and custody of all the funds and securities of the Corporation and shall deposit the same in the name of the Corporation in such bank or banks or with such depository or depositories as the Board of Directors may direct. He shall keep accurate books of account and at all reasonable times exhibit his books and accounts to any director. He shall sign such contracts, documents or instruments in writing as require his signature and shall have such other powers and duties as may from time to time be assigned to him by the Board of Directors or as are incidental to his office He may be required to give such bond for the faithful performance of his duties as the Board of Directors in their uncontrolled discretion may require and no director shall be liable for

 

a. failure to require any bond or for the insufficiency of any bond or for any loss by reason of the failure of the Corporation to receive any indemnity thereby provided.

 

33. If the office of the President, Vice-President, 1st Vice President, 2nd Vice President, 3rd Vice President, Secretary Assistant Secretary, Treasurer or Assistant Treasurer one or more shall be or become vacated by reason of death, resignation, disqualification or otherwise, the directors may elect or appoint an officer to fill such vacancy from amongst the members of The Council for the unexpired portion of the term of such vacancy.

 

GOVERNOR

 

34. The Governor shall engage or employ such persons as it deems necessary for the needs of the Community, fix their stipend or salary and terminate their engagement, according to the circumstances or terms of any agreement under which they have been engaged or employed. No employee of the Community shall be eligible to be a member of the Board Directors until six (6) months have elapsed after he or she shall cease to be an employee of


 

the Community. The Governor oversees, maintaining the membership fees and register new members.

 

AUDITOR

 

35. One or more auditors shall be appointed annually by the members in a general meeting. He or they shall be supplied with a list of all books kept by the Corporation and with a copy of the balance sheets and abstracts of the affairs thereof. His or their remuneration shall be fixed by the members in a general meeting.

 

COMMITTEES

 

36. The directors may from time to time constitute such committees as they deem necessary in order to assist with the carrying on the affairs of the Corporation and shall from time to time prescribe the duties of each such committee. The members of each such committee need not be members of the Council, save and except that the chairman of each committee, and either the treasurer or the secretary of each committee shall be a member of the Council. A majority of the members of each such committee shall constitute a quorum for the transaction of business, and minutes of each meeting of each committee shall be maintained and a copy given to the President of the Community.

 

BUILDING COMMITTEE TRUSTEES

 

37. No part of the real or leasehold property of the Corporation shall be sold, transferred, or otherwise disposed of save with the consent of a special general meeting of the members duly called for that purpose only and pursuant to a resolution of not less than two thirds (2/3) of the members present and entitled to vote at such meeting. The responsibility of the building committee trustees is, renting the hall, maintaining and renovating of the building, all income and expenses of the hall, hiring and firing of all hall employees, and this committee shall have a separate bank account to operate the hall. The administration of Building Committee conducted by (12) members who shall act as the trustees. The Trustees or financial lenders for purchasing the Hellenic Center was appointed for servicing life term. Vacancies, absences or retiring of Trustees shall be replaced with successor(s) shall have been appointed by the members of the Building Committee. Minutes of each meeting including financial report of the committee shall be maintained and a copy given to the President of the Community. The Building Committee Trustees oversees by the President of American Hellenic Community of Florida.

 

BUILDING COMMITTEE TRUSTEES (LENDERS)

 

MICHAEL SERVOS

 

SOTIRIOS AGELATOS

 

ALEXANDRA LAZIDES

 

BILL SIOUTIS

 

NICK DRIS

 

TOM METAXAS

 

ANGELA GEORGIADIS


NICK ANTON

 

BESSIE DIAMANTOUKOS

 

EMMANUEL GOTSIS

 

CHORUS GROUP ORPHEAS, INC.

 

IONIAN ISLANDS SOCIETY OF FLORIDA, INC.

 

SENIOR HELLENIC CENTER COMMITTEE

 

38. Establish maintain and operate a Senior Citizens Hellenic Center in the State of Florida, providing home for senior Citizens

 

SALE OR MORTGAGE OF PROPERTY

 

39. No part of the real or leasehold property of the Corporation shall be sold, transferred, or other wise disposed of save with the consent of a special general meeting of the members duly called for that purpose and pursuant to a resolution of not less than two thirds (2/3) of the members present and entitled to vote at such meeting.

 

MEMBERSHIP

 

40. There shall be three classes of members of the Corporation:

 

(a) Regular members

 

(b) Honorary members

 

(c) Associate members

 

41.  Member in good standing of the Corporation shall be any person eighteen (18) years of age or over.

 

42.  Regular members (herein called "members") shall be those persons who have fulfilled the above qualifications and have submitted a completed information sheet together with payment of their membership fees to any office of the Corporation.

 

43.  Honorary members shall be those persons who are elected as such by the members in recognition of their services to the Church and the Greek community at large.

 

44.  Honorary members shall not be entitled to vote at special or general meetings of the members in their capacity as Honorary members.

 

45.  Associate members shall be those persons who are of American heritage Philhellenes who can not be regular members and shall not be entitled to vote with no membership fees.

 

MEMBERSHIP FEES

 

 

46. Annual membership fees shall be such as are set by the members in a general meeting.


 

47.  Any member who has not paid his membership fees as set by the general meeting shall not be entitled to vote at any special or general meeting of the members.

 

48.  The members may at any special or general meeting exempt any member from the payment of his annual fees for that year if he satisfies them he is financially incapable of paying those fees.

 

SUSPENSION AND EXPULSION OF MEMBERS

 

49. Those members of the Corporation who are shown to have acted contrary to the principles, aims and by-laws of the Corporation may be suspended or expelled by an affirmative vote of two -thirds (2/3) of the members at a special meeting of the members duly-called for that purpose. No member shall be suspended or expelled without first having been notified in writing of the charge against him and having been given an opportunity of being heard by the members at that meeting. All votes on the question of suspension or expulsion shall be by secret ballot.

 

REGISTER OF MEMBERS

 

50. A register of members indicating their names, addresses and whether they have paid their annual dues shall be kept by the Secretary and shall be open for inspection by any member at any reasonable hour and time.

 

TERMINATION AND RESIGNATION OF MEMBERSHIP

 

51. A membership is not transferable and ceases on a member's death or when he resigns or otherwise in accordance with these by-laws. Any member may resign at any time from the Corporation upon notice in writing to the Secretary.

 

ANNUAL MEETING OF MEMBERS

 

52. The annual meeting of members shall be held on a date no later than fifteen months from the date of the last annual meeting at such time and place as the directors shall fix. In addition there shall be at least one more general meeting of the membership each year, convened by the directors at a date fixed by the directors.

 

53. At every annual and special meeting of the members of the Corporation there shall be elected, from amongst those persons rightfully present a "Speaker" to preside over and to act as Chairman of the meeting. The Speaker shall conduct the meeting in a proper and orderly fashion following the agenda as proposed by The Council.

 

ORDER OF BUSINESS AT ALL MEMBERS MEETINGS

 

54. The order of business at all annual meetings shall be as follows:

 

(a)  The President or a person designated by the President shall invite the Priest or any other member of the Corporation to read the opening prayer. The President shall make the opening remarks.

 

(b) Election of the Speaker in accordance with Article 62.

 

(c) The reading of notice calling the meeting and proof of service thereof.


(d) The taking of a list of members present.

 

(e)  The consideration by the members of the application, if any, of any members who have not paid their membership fees as to whether they will permit him to vote in accordance

 

with the by-laws.

 

(f)  Reading of minutes of the preceding meeting of members.

 

(g)  Review by the members of the work of the Board of Directors for the previous year including confirmation of any by-laws or resolutions, which require confirmation and

 

reception of any reports.

 

(h) Review of the financial statements for the past year and the budget for the coming year.

 

(i) Appointment of auditors.

 

(j)  The fixing of membership fees for the coming year.

 

(k)  The fixing of the date for the election of directors and the election of the Board of Directors as aforesaid.

 

(l)  New business, including such directions to the directors as by resolution the members adopt.

 

(m) Closing prayer by a Priest or any other member of the Corporation.

 

SPECIAL MEETINGS OF MEMBERS

 

55.  The directors may if they consider the question of sufficient importance call a special meeting of the members for the purpose of considering that question.

 

56.  If ten percent (1O%) of the members of the Corporation sign a request in writing for a special meeting to consider a special question, the directors shall call a special meeting of members for that purpose. That request shall be left at the Corporation offices addressed to the Secretary. If the directors do not proceed to convene such a meeting within twenty-one

 

(21) days after such request, the requisitionists may convene such a meeting but any meeting so convened shall not be held after sixty (60) days from the date of the receipt of such requisition.

 

PROCEEDINGS OF SPECIAL MEETINGS

 

57. The order of business at special meetings shall follow so far as it is applicable to the order of business at annual meetings.

 

NOTICE OF MEMBERS' MEETINGS

 

58. A printed, written or typewritten notice stating the day, hour and place of meeting and the general nature of the business to be transacted shall be served either personally or by sending such notice to each member entitled to notice of such meeting through the post in a prepaid wrapper or letter at least ten (10) days (exclusive of the date of mailing and of the day for which notice is-given) before the date of every meeting directed to such address or each such member as appears on the books of the Corporation or, if no address is given therein, then to the last address of each such member known to the Secretary; provided


 

always that a meeting of members may be held for any purpose at any date and time without notice if all the members are present in person at the meeting or if all the absent members shall have signified their consent in writing to such meeting being held. Notice of any meeting or any irregularity in any meeting or any notice thereof may be waived by any member of the Corporation.

 

59.  The accidental omission to give notice of any meeting or the non-receipt of any notice by any member or members of the Corporation shall not invalidate any resolution passed by or any proceedings taken at any meeting of members.

 

60. The signature to any notice may be written, stamped, typewritten or printed.

 

61.  A certificate or affidavit of the President, Vice-President, the Secretary or the Treasurer or any other officer of the Corporation in office at the time of the making of the certificate or affidavit as to facts in relation to the mailing or delivery of any notice to notice to any

 

member, director, officer or auditor or publication of any notice shall be conclusive notice to evidence thereof and shall be binding on every member, director, officer or auditor of the Corporation as the case may be.

 

VOTING OF MEMBERS AT MEETINGS

 

62.  The presence of one hundred (100) of the members shall be necessary to constitute a quorum at any meeting. No business shall be transacted at any meeting unless the requisite quorum shall be present at the commencement of such business.

 

63. No member shall be entitled to vote by proxy at any meeting.

 

64. Each member present at the meeting in person and entitled to vote shall have one vote.

 

65.  Every question submitted to a meeting shall be decided by a majority of votes given on a show of hands.

 

66.  At any meeting, a declaration by the chairman that a resolution has been carried or carried unanimously or by a particular majority shall be conclusive evidence of the fact

 

without proof of the number or proportion of votes recorded in favor of or against the motion.

 

ADJOURNMENT OF MEETING

 

67. The chairman may, with the consent of any meeting, adjourn the same from time to time and no notice of such adjournment need be given to the members. Any business may be brought before or dealt with at any adjourned meeting, which may have been brought before or dealt with at the original meeting in accordance with the notice calling the same.

 

CONDUCT OF MEETINGS

 

68. The directors may make by -laws, governing the conduct of all meetings of the directors and of the members, subject to the following:

 

(a) Any member desiring to propose a motion or amendment or to discuss any matter under consideration shall rise and address the chairman. The right to speak on any subject shall belong to the member who in the opinion of the chairman first rises to address him. No member shall speak more than once upon any motion or amendment without the consent of


 

the meeting save for the purpose of replying subsequent to sub-clause (d) hereof chairman first rises to address him. No member shall speak more than once upon any motion or amendment without the consent of the meeting save for the purpose of replying subsequent to sub-clause (d) hereof.

 

(b) Any motion or amendment not seconded shall not be discussed and lapse.

 

(c)  Each member shall be entitled to speak in succession either for or against any question and if, at the conclusion of one person's remarks, no member rises to speak, the motion or

 

amendment shall be put to the meeting.

 

(d)  The mover of any motion or amendment shall have the right to reply, and after he has replied, no further discussion shall be allowed.

 

(e)  No member when speaking shall be interrupted unless called to order by the chairman when he shall sit down; the chairman may then permit that member to resume speaking.

 

(f)  When the chairman rises during a debate the member then speaking shall sit down so that the chairman may be heard without interruption.

 

(g)  No motion or amendment shall be considered unless the mover thereof is present when the motion or amendment is voted on.

 

(h)  Any member whose right to vote is challenged shall not vote until he satisfies the chairman that he is entitled to vote.

 

ELECTIONS

 

69.  At the Annual General Meeting preceding, the General Election five financial members shall be elected by secret ballot, who shall constitute the Election Sub-Committee whose responsibilities shall be the conduct of any Election of the Community for the following four years.

 

70. Members of the Election Sub-Committee are eligible for re-election.

 

71.  The Election Sub-Committee shall generally regulate its own affairs. Three members of the Election Sub-Committee shall constitute a quorum. The Chairman of the Election Sub-Committee shall have a casting vote in the event of tied voting.

 

72.   No member of the Election Sub-Committee shall be eligible for election or shall be eligible to nominate a candidate for election until three (3) months has elapsed after he or she has ceased to be a member of the Election Sub-Committee.

 

73.  The Election Sub-Committee shall fix the date, which shall be any Sunday in the month of May, for the conduct of the elections, which shall be held at the American Hellenic Community Center, 1749 Harpoon Drive, Holiday Pasco County, 34690 Florida.

 

74.  The Election Sub-Committee shall in such manner as it may decide call for nominations for the office bearers and for committee members at least fourteen (14) days prior to the date set for the elections.


 

75. At least fourteen (14) days prior to the date set for the conduct of the elections, the Election Sub-Committee shall place on the Notice Board of the American Hellenic Community Center, at 1749 Harpoon Drive, Holiday Pasco County Florida and at such other places as it thinks fit, a notice which shall:

 

(a) specify the election date.

 

(b) call for nominations for office bearers' positions and committee members.

 

(c)  notify the closing date for the receipt of nominations, which shall be not more than seven (7) days before the election date.

 

76.  All nominations shall be in writing signed by the Nominator who shall be a financial member of the Community and the nomination shall be counter-signed by the Nominee, who signifies his willingness to stand for election.

 

77.  Disclosure of official nominations on an as received basis is permissible with those nominations being published by a notice at a prominent place or places as determined by the Election Subcommittee.

 

78.  The Election Sub-Committee shall have suitable ballot papers prepared for use at the elections. Only nominations received on authorized nomination forms shall be valid. At the elections, only votes cast on authorized ballot papers shall be valid.

 

79.  The elections shall be conducted between the hours of 11.00 am and 5.00 pm on the appointed day. The Election Sub-Committee shall preside at the Polling Station and ballot papers shall be initialled by a member of the Election Sub-Committee and be distributed to persons entitled to vote and applying therefore at the polling place. Voting shall be by secret ballot. The President, Vice President, 1st Vice President, 2nd Vice President, 3rd Vice President, Treasurer, Assistant Treasurer, Secretary and Assistant Secretary shall each be voted for separately. The remaining members of the Committee shall be elected collectively in the order in which they poll on a list of nominated candidates.

 

80.   Voting in all elections shall be by each member signifying on his ballot paper the candidate to whom he wishes to receive his vote. There shall be no preferential voting or voting by proxy.

 

81.  At the conclusion of the poll, the ballot papers shall be scrutinized by the Election Sub-Committee who shall forthwith declare the result of the election.

 

82.  Any candidate for election may by notice in writing to the Election Sub-Committee, which notice must be received by the Election Sub-Committee, not later than 48 hours before the election date, appoint one scrutinizer to be present on the candidate's behalf at the counting of the ballot papers. No persons other than an authorized scrutinizer or member of the Election Sub-Committee shall be present at the counting of votes.

 

83.  The decision of the Election Sub-Committee on all matters relating to the conduct of elections, including the informality or otherwise of any ballot paper and the result of the election shall be final and conclusive and not open to challenge by any person on any pretext.


 

84. Notice of the result of the election shall be published by notice affixed to such prominent place or places as may be determined by the Election Sub-Committee.

 

DISSOLUTION

 

85. The Community shall be deemed to exist as long as there are seven financial members there of. Upon dissolution of the Community its assets including real estate properties shall vest in the Hellenic non profit Organizations. Property Trust to use such assets for such charitable and/or benevolent purposes having public benefit in the United States of America as the said body shall think fit.